We are looking for “Corporate Secretary” for Holiday Inn Express Kingston located at 205 Resource Road Kingston, ON K7P 0K1, Canada.
No. of Positions:02
JOB DUTIES:
Provide high-level administrative support to the Director of Operations, including managing schedules, meetings, and confidential correspondence across all hotel properties.
Coordinate and prepare documentation for executive meetings, construction updates, project planning, and board reporting.
Maintain organized records for corporate files, hotel licenses, contracts, vendor agreements, and construction permits.
Assist with financial documentation, including expense tracking, budget reports, invoice processing, and monthly reconciliation summaries.
Support ongoing hotel construction and renovation projects by liaising with contractors, tracking timelines, and managing related administrative paperwork.
Prepare travel itineraries and accompany the management on business trips to other company locations, development sites, and hospitality partners.
Facilitate internal communication between departments across the hotel group to ensure alignment on operations, staffing, and brand standards.
Draft and proofread reports, memos, and presentations for senior leadership, ensuring clarity, accuracy, and timely delivery.
Coordinate with external franchise representatives, government offices, and vendors, on behalf of the Director.
Maintain confidentiality and discretion in handling sensitive operational, financial, and strategic information across all hotel entities.
Monitor deadlines and ensure compliance with regulatory filings, corporate policies, hotel franchise obligations, and construction timelines.
Coordinate special projects and events, including hotel openings, stakeholder site visits, and executive retreats, handling all logistics and communications.
Education: Secondary School or equivalent experience
Experience & Skills: 2 years to less than 3 years of experience in relative field
Language: English.
Annual Salary $56,200 – $58,000 for 30 to 40 Hours per week
Starting Date: As soon as possible
Terms of Employment: Full-time and permanent
Benefits: 4 % Vacation Pay
Please send your resume by email at holidayinnexpresskingston@gmail.com